How to Create a Digital Business Card in the UK: Step by Step

Digital Business Cards UK Editorial Team — Getting started

Digital Business Cards UK Editorial Team · Published 18 January 2026 · Updated 31 October 2026

This guide walks through creating a digital business card on this site, from the first click to your first share. It follows the real checkout and set-up steps. No app is needed at any point, for you or for the people you share with.

If you are still deciding whether to buy, read our UK buyer's guide to digital business cards first.

The steps at a glance

Step 1: Gather your details

Collect everything first. It makes the set-up much quicker.

• A clear, square headshot or logo
• Your name, job title and company
• The phone number and email you want people to use
• Your address, if clients visit you
• Two or three links: LinkedIn, your website, a booking page
• Any documents people ask for, such as a price list or brochure
• A professional registration or membership number, if you have one

Step 2: Choose the page that matches how you share

There are three product pages. Each suits one way of sharing, but the profile, plans and prices are the same on all three.

• Online business card: you mostly send your link in messages, proposals and bios.
• Digital business card: you mostly meet people in person and share a QR code.
• Virtual business card: you mostly work in email and on video calls.

Not sure? Read online vs digital vs virtual business cards. Whichever you pick, you can share by link and by QR code.

A quick test helps. Think about the last ten people you gave your details to. Were most of them in a message, in a room or on a call? Start on the page that matches the answer. You will not be locked in, because every profile works in all three places.

Step 3: Choose your plan and quantity

On the product page, choose one of two plans:

• Brand Presence — £45. Your profile with Details, Social Links, Documents, Gallery, Templates, Analytics, QR Code, Save to Contacts and more.
• Business Add-ons — £90. Everything in Brand Presence, plus CRM, Bookings, Enquiries, Contact Leads, Forms, Export and more.

Both are a single payment in pounds with UK VAT included. Use the quantity buttons if you are buying for colleagues. Then press the buy button. It adds the plan to your basket.

Step 4: Enter your details at checkout

Checkout has three stages: Your details, Payment and Profile set-up.

In Your details, add:

• Email. We send your profile link and receipt here, so use one you check.
• Phone (optional), first name and last name.
• Company name and VAT number, if you want them on your invoice.

Then add your billing address. It is needed for your invoice and payment checks. Nothing is posted to you.

If you have a coupon code, enter it in the order summary and press Apply. The total updates before you pay.

Checkout also tells you which details are shared to set up your profile. Read the privacy policy if you want the full detail.

Step 5: Pay by card

Press Continue to payment. You pay by card on a secure payment page. The amount shown is the total, with UK VAT already included.

Step 6: Check your inbox

After payment you see an order confirmation page. Then:

1. Check your inbox. Your order confirmation goes to the email address you used at checkout.
2. Wait for your profile link. We set up your profile after payment. Your order confirmation says your profile link and QR code will follow by email once it is ready.

You can see your order and download an invoice from My Orders after you sign in.

Step 7: Build your profile

Once your profile link arrives, open your profile and work through it in this order. If you are not sure how to get into your profile to edit it, contact us and we will point you to the right place.

1. Details. Name, role, company, phone, email and address.
2. Templates. Pick a design and colour style that matches your brand.
3. Photo or logo. Upload the square image from step 1.
4. Social Links. Add two or three you keep up to date.
5. Documents and Gallery. Add a price list, brochure or examples of your work.
6. Contact Display. Choose which details are public.
7. Visibility & Order. Put the most useful sections first and hide the rest.
8. Password Protection. Lock any section meant only for clients.

With Business Add-ons, also set up Bookings, Enquiries and Forms, so people can act straight from your profile.

Keep your headline short. "Mortgage adviser, Leeds" tells someone more than a paragraph.

Writing your profile

• Headline (in Details). Say what you do and where. Add who you help if there is room.
• Bio (in Details). Two or three short sentences. Lead with what a client gets from you.
• Next step. One button or link, such as "Book a call" or "Request a quote".
• Proof. One or two Testimonials near the top.
• Registration number. If you are regulated or belong to a professional body, add the number to your details.

Add the link to your email signature

Your email signature is where most people will see your profile. In Outlook, Gmail or Apple Mail, open your signature settings. Paste your profile link under your name, with a short label such as "My contact details". Some people also add a small image of their QR code. Send yourself a test email and check the link opens on your phone.

Step 8: Test, then share

Before you share widely, test it.

• Open your link on your own phone.
• Scan your QR code with a second phone.
• Press Save to Contacts and check every field arrives correctly.
• Press each link and the phone number.

Then share it where you meet people:

Sharing your QR code at events

At a busy event, speed matters. Save your QR code to your phone's photos or add it to your lock screen, so you can show it in seconds. If you have a stand, print the QR code on a sign at eye level and add a short line such as "Scan to save my details". Test the printed copy from a step or two away before the doors open.

Keep it current

Both plans include unlimited edits. When your number, role or photo changes, sign in and update it. Every link and QR code you have already shared shows the new details. There is nothing to reprint.

Check your Analytics every few months. Move the links people click most to the top.

If something is not right

If your profile link has not arrived, check your spam folder first, then contact us. We reply within 48 hours. If you change your mind, you can request a full refund within 14 days of purchase if your profile has not been activated. See the refund and returns policy.

If you plan to collect leads, read digital business cards and UK GDPR before your first event.

Common set-up mistakes

• A blurry or badly cropped photo
• Five social links when two would do
• A phone number that is not clickable
• No clear next step, such as "Book a call"
• Sharing before testing on a second phone

Frequently asked questions

Do I need an app to create my card?

No. You buy, set up and edit your profile in a web browser. The people you share it with do not need an app either.

How long does set-up take?

There is no print run or postage. We set up your profile after payment and email your link and QR code once it is ready. Adding your own details then takes as long as you want to spend on it.

What details do I need at checkout?

Your email, first and last name and a billing address. Phone, company name and VAT number are optional. Nothing is posted to you.

Can I edit my profile later?

Yes. Both plans include unlimited edits, and every link and QR code you have shared shows the update.

Can I buy profiles for my team?

Yes. Use the quantity buttons on the product page to buy one profile per person. For larger teams, contact us first.

Where do I find my invoice?

Sign in to My Orders to see your order and download an invoice. You also receive a receipt by email.

Which page should I buy from?

Pick the page that matches how you mostly share: online for links, digital for meeting in person and virtual for email and video calls. The plans and prices are the same on all three.