Digital Business Cards for UK Wedding Suppliers

Digital Business Cards UK Editorial Team — UK professions

Digital Business Cards UK Editorial Team · Published 31 October 2026 · Updated 31 October 2026

Couples planning a wedding meet a lot of suppliers in a short time, often in one afternoon at a wedding fair. They leave with a bag of leaflets and a phone full of photos of stands. The suppliers they remember are the ones they can find again easily.

This guide is for UK wedding photographers, florists, venues, planners and other suppliers. It covers wedding fairs, your gallery and testimonials, enquiries and bookings, and sharing your terms and deposit documents.

For the general buying checks, start with our UK buyer's guide to digital business cards.

What a digital business card does for a wedding supplier

A digital business card is a web profile with its own link and QR code. A couple scans the code with their phone camera, or you text them the link. One press of Save to Contacts puts your business name and number into their phone. No app is needed on either side.

For a wedding supplier, it means:

• Your portfolio in their pocket, not a leaflet they lose.
• Both partners can save you. Each scans the code, or one forwards the link.
• Your details stay current across seasons, even when prices or packages change.
• Enquiries in one place, with Business Add-ons.

At UK wedding fairs

Wedding fairs are short, busy and visual. Plan your stand around the QR code.

• Put your QR code at eye level on a stand sign, with a line such as "Scan to see our full gallery".
• Show it on your phone during one-to-one conversations, so couples save you before they move on.
• Have a tablet showing your gallery, opened from your own profile.
• Note who you spoke to. With Business Add-ons, Contact Leads and the CRM keep track of the couples who shared their details.
• Follow up within a day or two with a friendly message and your link.

Wedding fairs work like small trade shows. Our guide to UK trade shows covers stand QR codes, lead capture and follow-up in more detail.

Your gallery

For most wedding suppliers, the gallery does the selling.

• Photographers. Lead with a small set of your strongest images, then link to full galleries.
• Florists. Show bouquets, table arrangements and venue dressing, with a caption for each.
• Venues. Show the ceremony room, the reception space, the grounds and a layout for different guest numbers.
• Planners. Show styled set-ups and before-and-after shots of venues.

Use Visibility & Order to put the gallery near the top. Get permission from couples before showing photos of them, and follow any image rights agreements with photographers.

Testimonials from past couples

Couples trust other couples. Use Testimonials to show short quotes.

• Ask after the wedding, when the couple is happy and the details are fresh.
• Use their first names and the month or season, if they agree.
• Keep quotes short and specific: what you did and how it felt.
• Only use real testimonials, with permission. Never write your own.

With Business Add-ons, Get Reviews sends couples to your review pages after the wedding.

Enquiries and bookings with Business Add-ons

Wedding enquiries often arrive at odd hours, by text, email and social media. Business Add-ons can bring them together.

• Enquiries. Couples send a message through your profile inbox.
• Forms. Ask the questions you need before quoting: wedding date, venue, guest numbers and budget range.
• Bookings. Couples book a consultation, a venue tour or a tasting.
• CRM. Track each couple from first enquiry to the wedding day.
• Export. Move contacts into your booking or accounts software.

If you collect couples' details, those details are personal data under UK GDPR. Tell couples what you will do with their details and ask before adding them to a newsletter. The ICO's advice for small organisations is a good place to start, and our guide to digital business cards and UK GDPR explains the basics.

This is general information, not legal advice.

Sharing terms and deposit documents

Couples often ask about deposits, payment stages and cancellation before they book. Use Documents to share them clearly.

• Terms and conditions as a PDF.
• Deposit and payment schedule, in plain terms.
• Package or price guide, if you publish prices.
• A "what to expect" guide for the run-up to the day.

When you sell to couples at a fair or online, consumer law gives them certain rights, including cancellation rights for some contracts. GOV.UK explains the rules for businesses in online and distance selling. Make sure your terms reflect them, and check with an adviser if you are unsure.

This is general information, not legal advice.

Planning your wedding fair season

Many suppliers attend several fairs a year. A little planning helps the profile work at every one.

• Before each fair, update your gallery with recent weddings and check your prices and packages.
• Test your QR code on the stand sign and on your phone.
• Agree a follow-up message you can personalise, and block time to send it after the fair.
• Afterwards, look at Analytics to see how many people viewed your profile, and compare fairs over the season.

Many suppliers also attend local business events between fairs to meet venues and planners. Our guide to UK networking events covers introductions and follow-up.

Common mistakes at wedding fairs

• A QR code that is too small to scan from the front of the stand.
• An out-of-date price guide under Documents.
• Photos used without permission.
• No follow-up, so couples forget you by the following weekend.

Leaflets vs a digital business card at a wedding fair

Working with other suppliers

Wedding suppliers refer each other all the time. Venues recommend florists, planners recommend photographers. Share each other's links, and keep your own profile current so referrals reach you. Venues that commission alterations often work with architects and surveyors too. Our guide for UK architects and surveyors shows how they present their work.

Setting up your profile before the season

1. Choose a template that matches your brand's colours and style.
2. Add your business name, a short description and the areas you cover.
3. Upload your best images to Gallery and put it near the top.
4. Add two or three testimonials from past couples, with permission.
5. Attach your terms, deposit schedule and price guide under Documents.
6. With Business Add-ons, set up an enquiry form with the questions you need before quoting.
7. Print your QR code on your stand sign and save it to your phone.

Which plan suits a wedding supplier?

Both plans are a single payment in pounds with UK VAT included.

• Brand Presence (£45) gives you Gallery, Testimonials, Documents, Products, QR Code and Save to Contacts.
• Business Add-ons (£90) adds Enquiries, Forms, Bookings, Get Reviews, Contact Leads, CRM and Export, which do most of the work after a wedding fair.

Start on the digital business card page, which is set up for sharing in person.

Frequently asked questions

How do I use it at a wedding fair?

Show your QR code on your stand and your phone. Couples scan it, see your gallery and save your details before they move on.

Can couples send an enquiry from my profile?

Yes, with Business Add-ons, which includes Enquiries, Forms and Bookings.

Can I share my terms and deposit details?

Yes. Attach them as PDFs under Documents, and make sure they reflect consumer law. This is general information, not legal advice.

Can I use photos of couples?

Only with their permission, and in line with any image rights agreements with photographers.

How do I get more reviews?

Ask after the wedding and, with Business Add-ons, use Get Reviews to send couples to your review pages.

Do couples need an app?

No. They scan your QR code or open your link, and save your details in one step.